AI Bid Team

Eight Specialists on Every Bid. None of Them Go Home.

Type /prepare-bid and an AI team turns your tender pack into a priced, reviewed bid with registers, programme and resources.

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A Malaysian construction bid team in a boardroom reviewing win probability and risk on a wall screen

Who Is On the Team

Each role writes its own part of the bid and raises its own numbered issues, so you always know which discipline a question came from.

SE-001

Structural Engineer

Reads every drawing by vision, page by page and in 3 x 3 tiles. Writes a note per drawing: title-block facts, levels, element schedule, key dimensions, assumptions, open questions. Never guesses an unreadable value.

QS-001

Quantity Surveyor

Flags BQ errors first: wrong-column formulas, duplicate item letters, orphan items, mismatched units. Prices every item with a material, labour and plant build-up and labels each quantity measured, derived, assumed or missing.

PM-001

Project Manager

Programme logic, formwork cycles, cranes, hoists and pumping, logistics and trade interfaces, the Technical Risk Register and method statements adapted from your past submissions.

CM-001

Contracts and Commercial

Reads the Conditions of Contract clause by clause: LAD, bonds, retention, insurances, payment, fluctuation, EOT, time bars, indemnities, design liability and DLP.

QA-001

QA/QC Engineer

Inspection and Test Plan, testing and inspection schedule and a nine-section Project Quality Plan framework.

HS-001

HSE Officer

Tender HSE compliance checklist, major-hazard issues, HIRARC, safety methods and the HSE plan, referenced to OSHA, FMA, BOWEC and DOSH.

PL-001

Planner

Writes 30 to 150 activities with durations and links. The server calculates dates and the critical path, and the Planner must fix a late finish honestly or raise it.

EN-001

Resources Engineer

Labour and plant per activity, 10 to 25 key materials with lead times, and key personnel with qualifications.

Lead-001

Bid Lead

Writes the bid summary, tender information, submission checklist, 80-risk list and bid plan, then reports in plain English: total, finish date, how much is measured, top risks and open questions.

Start a Bid In One Command

Attach the tender folder to a task, type /prepare-bid and answer a short interview. Then watch it build.

aitenderbid.com/app · Bids

You

/prepare-bid Tender folder: Public › Bids › Residential Tower A, Cheras

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Quick scan: 1,284 BQ items in SMM2 layout, 46 drawings, no section drawing found, aluminium formwork named, 3 amount formulas point at the wrong column. A similar bid exists: Residential Tower B, 2025.

Which rebar price level?

Mill / Delivered, about RM 2,350 to 2,800 per tonne (Recommended)CIDB AverageMy Supplier Quote

Floor-to-floor height? No section drawing was found.

3.15 m (Recommended)3.0 m3.3 m

Overheads and profit on the rates?

8% (Company Default)10%6%

Residential Tower A, CherasAnalyzing

Files Received53 files

Quick Scan1,284 BQ items

Your Answers9 answered

Reading Documents14 of 14 read

Drawing Takeoff46 drawing notes

Pricing1,284 priced

Issues57 issues

Programme and Resources112 activities

Quality, HSE and MethodDrafting HIRARC

Bid ReadyWaiting

S-204 Typical Floor Column LayoutRead r1c1 to r3c3

L5 to L38Levels Covered

G40Column Grade

3.15 mFloor to Floor

48Columns per Floor

C1900 x 900, 16Y32, links Y10 at 150measured

C2800 x 800, 12Y25, links Y10 at 150measured

W1Shear wall 250 thick, core lift lobbyderived

help

SE-014 Open Question: Column C3 bar size is not readable at tile r2c3. Not guessed. Ask the consultant to confirm before submission.

Bill No. 2: FrameSearch Item, Ref, Description, Remark

Item	Description	Unit	Qty	Rate	Amount	Conf.
2/12 A	Grade 40 concrete in columns	m3	1,846.00	468.67	865,164.82	88
2/14 C	High yield bar reinforcement	t	312.40	3,691.44	1,153,205.86	60
2/16 B	Aluminium formwork to walls	m2	14,620.00	38.88	568,425.60	90
2/15 E	BRC A10 fabric, 15% laps	m2	2,150.00	25.68	55,212.00	70
3/02 A	Half brick wall 110 mm, clay	m2	3,480.00	73.44	255,571.20	70
2/22 D	PVC waterstop to joints	m	640.00	34.56	22,118.40	45

18Technical

11Commercial

14Contract

14Clarif., QA/QC, HSE

CM-007 LAD of RM 18,000 per day, uncapped

Conditions of Contract, Cl. 22.1, p. 31: "liquidated and ascertained damages at the rate of..."

High

CM-011 No price fluctuation provision for steel

Qualify the rebar rate or ask the Client. Draft clarification ready.

Medium

Estimator, 2 min ago

Client confirmed a 10% cap on LAD in Addendum 2.

task_alt

CM-007 resolved: LAD capped at 10% of the contract sum per Addendum 2, item 4. Risk allowance updated.

Starting a bid with /prepare-bid: rebuilt from the live product on a sample bid. Figures are examples; the arithmetic is exact.

The Interview Asks Only What Matters

Questions are built from what the scan found in your documents. Each one arrives with the AI's recommendation already selected.

Question	Choices
A similar bid was found. Use its rates?	Use All Its Rates, Concrete and Rebar Only, No, Price Fresh
Which prices should the team use?	Current Quarter, Next Quarter (Escalated)
Which rebar price level?	Mill / Delivered, CIDB Average, My Supplier Quote
Method of measurement?	SMM2, SMM3, CESMM2, MyCESMM, NRM2
Overheads and profit?	8% (Company Default), 10%, 6%
Formwork system?	Aluminium (Mivan), Conventional Timber, Tableform
Site conditions?	Klang Valley Open, Klang Valley Confined, Outside Klang Valley
Working week?	Monday to Saturday, Monday to Friday, Seven Days
Wrong-column formulas found. Rewrite?	Yes, Rewrite Them, No, Keep the Originals

Ten Live Stages

1Files Received

2Quick Scan

3Your Answers

4Reading Documents

5Drawing Takeoff

6Pricing

7Issues

8Programme and Resources

9Quality, HSE and Method

10Bid Ready

A run with no file written for 3 hours is detected as stalled and flagged as Needs Attention.

Three Ways To Work with the Team

Generate

The full run: read, measure, price, review and draft the whole bid from the tender pack.

Refresh

Reruns only the roles whose issues you answered, and reports the tender total before and after.

Work in the Open Bid

Ask in chat for one change, such as "re-rate pumping above level 30", and only that changes.

Facts, Never Invented

The team works under one rule: never fabricate a quantity or a drawing fact. Every issue taken from a document carries its reference.

Document, page and clause on every issue, with a short quote under 40 words
Every quantity labelled measured, derived, assumed or missing
Unreadable values become open questions to the consultant, not guesses
Severity is high when an item is over about 2% of the bill, affects LAD or safety

Structural drawings with a hard hat, scale ruler and a laptop showing an AI chat on a desk

AI Bid Team Questions

What does /prepare-bid do?

It turns the tender documents attached to a task, the BQ, drawings, specifications and Conditions of Contract, into a priced, reviewable bid with issue registers, a tender programme and a resource plan. Eight AI roles do the work: structural engineer, quantity surveyor, project manager, contracts, QA/QC, HSE, planner and resources.

How many questions does it ask?

Between 5 and 14, chosen from what the quick scan found rather than a fixed list. Every question has a recommended answer already picked, and you can accept all recommendations in one go. Questions you skip become issues that state what was assumed.

Does the AI do the arithmetic?

No. The AI reads, measures, judges prices and drafts. The server does every deterministic step itself: BQ parsing, totals, checks, scheduling, risk scoring and every Excel, Word and PowerPoint file. That keeps the arithmetic exact and repeatable.

What happens when the employer issues an addendum?

Use /update-bid. The AI writes an Update Plan listing each change with the current value, the proposed value, the reason and the source. Nothing changes until you reply. A value that changed since the plan was written is skipped and reported, never overwritten.

Does it learn from past bids?

Yes. It finds up to three similar past bids in your organisation and offers their rates as a starting point, reuses earlier answers for the same BQ, and saves lessons that are applied on later runs.

Price Your Next Tender with an AI Bid Team

Try it on a tender you have already priced: the fastest way to judge it. A demo takes about 30 to 45 minutes.