Decide Go or No-Go on Facts, Not Hunches
Eligibility, key facts, past bids, 80 risks and a plain-English report, ready before your bid meeting.
Two Decisions, Two Moments
The first call is whether to look at a tender at all. The second is whether to submit once it is priced. AiTenderBid supports both.
Daily Shortlist
At 07:00 the search lists tenders that pass your filters, each with "why it matches".
Eligibility First
Grade, state, value, Bumiputera status and closing time screened before you read a page.
Shortlist
A person moves the tender from New to Shortlisted. Documents are already filed.
Briefing Pack
Bid Briefing deck, Bid Summary, Tender Information and the risk list for the meeting.
Your Decision
Preparing, Dismissed or Withdrawn: the status is always set by a person.
Screen Out What You Cannot Win
Every tender kept by the daily search shows title, employer, location, scope, closing date, eligibility, estimated value, category and a link to the source.
- All 16 states, CIDB grades G1 to G7 and your registration codes
- Bumiputera status: "bumiputera sahaja" tenders are rejected for a non-Bumiputera contractor
- Minimum and maximum value in RM, and minimum days before closing (0 to 60)
- Words to skip, and compulsory briefings kept and marked or skipped
- Optional Supply Only, Services and Maintenance and Consultancy tenders
- Joint venture tenders included by default
Opportunities, interview and reports screens: rebuilt from the live product on a sample bid. Figures are examples; the arithmetic is exact.
The Go or No-Go Checklist
The questions a bid meeting usually asks, and which AiTenderBid output answers each one.
| Question for the Meeting | Where the Answer Comes From | Prepared By |
|---|---|---|
| Are we eligible to bid at all? | Eligibility on the opportunity, after grade, state and Bumiputera filters | Daily search |
| Is there enough time before closing? | Closing date, minimum days filter, Tender Dates section of Tender Information | Daily search |
| Is there a compulsory briefing or site visit? | Briefing marked on the opportunity; Tender Information | Daily search |
| Have we done a job like this before? | Up to 3 similar past bids found in the quick scan | Server |
| What is the scope and size? | Bid Summary (Word): scope, key dates, 8 to 15 major quantities | Lead |
| What are the contract terms? | Contract Risk Register: LDs, bonds, retention, payment, fluctuation, time bars | Contracts |
| What could go wrong? | Bid Risk List: 80 risks in 9 categories | Lead |
| Can we finish on time? | Programme: finish date against contract completion | Planner, server CPM |
| How reliable is the price? | Plain-English report: share measured, derived, assumed and missing | Lead |
| What do we still need to ask? | Open questions and the Clarifications register | All roles |
| What must we submit? | Submission Checklist | Lead |
The table is a guide for your meeting. The decision and the status change stay with your team.
A Briefing Pack for the Directors
Four outputs from the Reports hub are built for a decision meeting. Each is marked ready, partly filled or not possible yet, with the reason.
Bid Briefing (PowerPoint)
A tender introduction deck for the bid meeting: the project, the scope, key dates, conditions, strategy and the points that need attention.
Bid Summary (Word)
Project, scope, key dates, submission items, 8 to 15 major quantities, special requirements and strategy.
Bids Overview
Tick up to 20 bids under Bids > Outputs and download their reports together.
Tender Information (Excel)
About 70 fields in Chinese and English, in sections: Basic Information, Parties, Scope, Programme, Tender Dates, Commercial and Other Requirements. Anything the documents do not state is written "Not stated", never guessed.
Your Own Templates
Upload your organisation's tender information, checklist and risk templates. They are filled cell by cell, keeping your formatting, merged cells and both languages, so the board sees the form it already knows.
80 Risks In Nine Categories
The Bid Risk List is prepared by the Lead role from the tender documents, so nothing obvious is left off the table.
Grouped here for reading. The workbook lists every risk under its own category.
Grouped here for reading. The workbook lists every risk under its own category.
Grouped here for reading. The workbook lists every risk under its own category.
The Lead's Report, in Plain English
When the bid is priced, the Lead role writes a short report a director can read in one sitting.
Tender Total
The priced total in RM, worked out by the server, not by the AI.
Finish Against Completion
The programme finish date compared with the contract completion date.
How the Quantities Were Obtained
The share measured, derived, assumed and missing.
Top Three Risks
The three that matter most for this bid.
Open Questions
What still needs an answer from the consultant, the client or a supplier.
Your Record, Built Status by Status
Nine statuses across three tabs keep every tender you looked at, so you can see what you bid, what you won and what you passed on.
Open
New and Shortlisted tenders still under consideration. Past-closing tenders show as closed.
Bidding
Preparing and Submitted tenders your team is working on.
Outcomes
Won, Lost, Withdrawn, Dismissed and Cancelled. Export the lot to Excel at any time.
Bid or No-Bid Questions
Does the AI decide whether we bid?
How does it know a tender suits us?
What are the similar past bids?
What is in the 80-risk list?
Can we use our own decision templates?
How do we track our win rate?
Walk Into Your Next Bid Meeting Prepared
Start a free trial and run the daily search on your own filters, or book a demo with one of your tenders.